ERP for wellness centres, yoga studios and therapy clinics
- Platform
- ERPNext / Frappe
- Modules in the build
- 07
- Licensing
- Unlimited users
Client outcomes, session history and membership balances in one record instead of three systems.
A wellness business is judged on whether clients get better and come back. Most tools record a payment and a filled slot.
Essence ERP keeps the clinical and the commercial together: treatment history for practitioners, retention and utilisation for owners.
What makes this sector hard
These are the failure points behind almost every conversation we have in this sector. A general-purpose ERP solves none of them on its own.
- 01
Clients leave without saying so
Attendance simply stops, and the month's revenue reports it first.
- 02
Three practitioners, three sets of notes
The instructor, the therapist and the nutritionist cannot see each other's notes.
- 03
Progress nobody wrote down
Improvement is real but unrecorded, so nobody can tell whether the programme works.
- 04
Membership rules invented at the desk
Unlimited plans, session packs, family plans, freezes and transfers, negotiated case by case.
- 05
No-shows
An empty slot, in a business whose only inventory is practitioner time.
What ships in the Wellness & Yoga configuration
Present the first time you open the system, not raised as a change request three months after go-live.
- 01Client profiles: medical history, contraindications, goals, past treatment
- 02Protocol templates per client, with review points
- 03Shared care plans visible to every practitioner
- 04Practitioner, room and equipment booked together, no double-booking
- 05Group class capacity, waitlists, automatic promotion on cancellation
- 06SMS, WhatsApp and email reminders against no-shows
- 07Between-session check-ins: symptoms, energy, adherence
- 08Lapse alerts while the client is recoverable
- 09Before/after measurements, scores and photographs, client-visible
- 10Memberships and packs: live balances, renewal reminders
- 11Branded client portal: booking, rescheduling, payment, progress
What clients measure afterwards
Figures reported by businesses in this sector once the system is running. How much of it is available to you depends on your baseline, and we will estimate that honestly during discovery.
- 60% → 85%
- Client retention
- 45%
- Fewer no-shows with automated reminders
- 65% → 90%
- Practitioner utilisation
- 60%
- Faster treatment planning with protocol templates
- 30%
- Higher revenue from package and renewal management
- Early
- Lapsing clients flagged while they can still be recovered
Modules in the base build
- 01Client Records
- 02Treatment Protocols
- 03Scheduling & Classes
- 04Progress Tracking
- 05Memberships & Packages
- 06Client Portal
- 07Billing & Payments
Anything outside this list is scoped as custom work, in a versioned app that upgrades cannot overwrite.
Built for
- Yoga and pilates studios
- Physiotherapy and rehabilitation clinics
- Ayurveda and naturopathy centres
- Wellness and detox retreats
- Meditation and mindfulness centres
- Multi-branch wellness chains
The products this build is assembled from
One industry product does the heavy lifting; the others fill in around it. Each has its own page.
All products
Tell us what is actually going wrong
Fifteen minutes on WhatsApp is usually enough to tell whether an ERP is the right answer for you. If it is not, we will say so.